XENX031: Project & Conference Skills

Project and Conference Skills XENX031

Instructor: Marlen Elliot Harrison  & Anne Räsänen

Office: Oppio 107

Contact: marlen.harrison at jyu.fi,  046 588 0325 (text and phone)

Classrooms: (see Korppi for schedule)

1 Ag B112.1 (Africa) 12 Tu 20.3.2012 09:15-12:00 Harrison
2 Ag B111.1 (Asia) 12 Wed 21.3.2012 09:15-12:00 Harrison
3 Ag B112.1 (Africa) 18 Wed 2.5.2012 8:15-13:00 Harrison
4 H 105 18 Fr 4.5.2012 12:15-14:00 Harrison


The course is integrated in some English-medium Master’s programmes and is open only to the students in these programmes. The course covers the communication, meeting, and presentation skills and strategies typically needed in participating in international projects and conferences. The materials are tailored for each group and include in-house and Internet-based materials.

STATUS: Compulsory in the following master’s Programmes: Sport Science and Management; Sport and Exercise Psychology; Mobile Technology and Business.

LEARNING OUTCOMES: After the course the students

  • are familiar with documentation and proceedings related to international project meetings
  • are familiar with conference-related communication, presentation, and conventions
  • know how to act as a presenter, active participant, and chair an international network
  • know how to give a professional presentation on their research topic

ASSESSMENT: A combination of teacher, peer and self assessment. Active participation is required. Specific criteria for evaluating presentation skills. Grading: 1-5

MODES OF STUDY: This is a simulation of a project meeting and research dissemination conference. A project and conference website is established using a WordPress website for typical documentation and communication. Collaborative assignments to cover meeting documentation. Presentation skills are peer-reviewed for feedback and self-assessment.


PROJECT SCENARIO: For some18 months the international participants of the GERPRO AND SPOSMAPRO project have focussed their efforts on conducting studies on a variety of topics related to sport science, management and psychology. The end of the project is now at hand, and it is time to review the work done and present the key outcomes of each study. This will be done in a dissemination conference organised for stakeholders. The final meeting of the project will be held in connection with the conference in order to identify what spin-off projects could follow the project and what recommendations the project participants would like to make to the stakeholders.

SAMPLE WEBSITE: The following is the website and conference created by Sports and Exercise PsychologyMasters Students, Fall, 2010, University of Jyvaskyla, and features info related to students’ actual thesis work. COURSE WEBSITE for Fall, 2010

LINKS: Just some useful links for you when working with wordpress and some examples of websites you might want to emulate!


1. Website Design team (overall website design, welcome page, sections): Robert, Weldon, Karan, Tahir; working together equally

  • Present all info in a uniform manner; other teams will email their info to sepsymposium2012 at gmail.com
  • Website: http://sepsymposium2012.wordpress.com
  • Front page news updates? Create a wordpress.com account and email the web team your username and email address so that you can have access to the site.
  • Abstracts submitted via abstract page in the comments section (look at the discussion section under settings)
  • Privacy????

2. Scientific team (scientific programme, instructions for chairs and speakers): Lisa, Faisal, Jana, Muhumuza, Pinja; Lisa will coordinate

  • Name?
  • Schedule – 3 day conference with each day a different theme
  • Keynote speakers for each day – #? who?
  • Guidelines – 200 words, English, keywords, names, affiliations, contact info (email); guide for presentations
  • Deadlines!!!!!
  • Instructions for presenters (and chairs)

3. Social Programme team (social programme, practical information): Dev, Ezgi, Feng, Ali, Jiby, Radmila & Norbert; Dev will coordinate

  • Location: Place, location, maps (city & campus & bldg), hotel reservations
  • [Official welcome ceremony and closing ceremony] schedule
  • Grants, sponsorship, payment (registration
  • Emergencies
  • Transport
  • Freetime activities
  • Who we are
  • Important dates; calendar
  • Exhibitors/ external sponsors (publishers, professional groups)
  • Food
  • Press


Teams have either face-to-face or virtual meetings to agree on how the task is to be done and what each member’s responsibility concerning the tasks is.

ALL PARTICIPANTS will write an abstract and a European CV.

(Form provided, detailed instructions HERE)

PEER REVIEW PAIRS will chair one another in the Dissemination Conference.

Separate assignments will be given to students who are unable to attend sessions (advance agreement must have been made).

Practical advice: SEARCH THE INTERNET FOR EXAMPLES AND SAMPLE DOCUMENTS! (e.g. http://www.worldeventsforum.com/ismc/web/welcome.htm )

After the Orientation Session the work will be done in three teams. Each team will agree on a chairperson who will act as the contact person for the other teams, but all members of the team are responsible for the outcomes and will be reviewed. Team work will be evaluated at the end of the course.

The Orientation Session is devoted to documenting and recording the main issues included in the project. This involves a round of the research-in-progress topics by each member (i.e. to establish sub-projects or themes). The details of the dissemination conference are agreed upon on the basis of the topics and website evaluations.

There are both individual and team tasks for the period between orientation and the conference simulation. The individual tasks include 1) writing and submitting an abstract to a peer reviewer & revising it on the basis of peer feedback, 2) writing a European CV as speaker biodata, and 3) presenting thesis research via poster or individual presentation to an audience of their classmates.


Website: http://sep2011.wordpress.com/


Website: http://sepspring2011.wordpress.com/


PROJECT TIMELINE March 2012 – May 2012

    • 20.03. & 21.03. Orientation sessions – All members
    • 26.03. Call for abstracts; website set-up;
    • 2.4 abstracts sent to peer reviewer, scientific team will send their info
    • 9.4 abstracts returned to writer AND MARLEN
    • 16.4 final abstracts emailed to conference email sepsymposium2012@gmail.com AND subject line of email reads NAME & ABSTRACT SUBMISSION, eg. Green Abstract Submission; social team will send all info
    • 23.4 schedule submitted to website team
  • 2.05 Conference – Chairs+experts
  • 4.05. Dissemination meeting – All members; email Marlen professional docs
  • Individual feedback sessions (to be agreed) – Teachers
  • Dev – oral pres; 10-15 mins
  • Weldon, Karan, Robert – recording
  • Muhumza, Hanna Maari – 10-15 mins
  • Jiby – 10-15 mins
  • Tahir – 10-15 mins
  • Jana – 10-15 mins
  • Pinja – 10-15
  • Lisa, Radmila, Ezgi – maybe poster
  • Faisal -20-25
  • Feng – 15 mins
  • Ali – 10-15
  • Norbert ????

Oral Presentations 15mins 5 min q&a

Poster session 30mins

Workshop – 30 mins


  • Website Design team (overall website design, welcome page, sections)
  • Scientific team (scientific programme, instructions for chairs and speakers)
  • Social Programme team (social programme, practical information)

Documents (by Anne Räsänen)







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